AI Recruiters Aren’t Just for Big Teams—HeyMilo is Built For Agencies of All Sizes

AI in Recruitment Made Simple for Agencies Big and Small

In any case, hiring is one of the biggest challenges staffing and recruiting agencies face everyday. We’re living in an exciting time though, and it’s crazy how much the digitization of recruitment processes have made the entry for new agencies easier.

To give a little background on our topic for today—smaller sized and new teams generally have trouble with limited resources or tight budgets, while larger agencies might deal more with huge volumes of applications and competition for talent. What they’re now doing to meet these demands and to combat the fact that 75% of employers report difficulty filling open roles—agencies are taking proactive steps to make their outcomes and overall hiring processes better with AI recruiters.

These tools have become accessible to pretty much everyone, whether you’ve explored them before or don’t even consider yourself or your team “tech savvy”. Our interactions on these platforms are upgraded constantly by the people delicately crafting them, just for us to have the most seamless of experiences. It’s simple, they give us the tools, and we use them if they work. And they do, because it’s no question that leaders are taking advantage of AI voice agents to streamline recruiting and scale outreach, and if you’re a lean or new team—why can’t you?

‍

What Are The Talent Acquisition Challenges That Differ Between Small and Large Agencies When Hiring?

More importantly, what do they have access to or don’t? Of course, the way an agency hires depends heavily on everything it has access to and its size.

Most of the time, challenges are in getting that much needed visibility for smaller agencies. Are candidates going to apply to jobs small recruiting agencies offer as their first option? Probably not. Teams that are limited in head count and resources really have to hustle to manage all their running tasks. They just don't have the network like a Ranstad might. Their brand recognition, and outreach capabilities make it harder to keep up with each one of their client needs and expectations. What slows them down even more are outdated and traditional recruiting methods.

You can imagine how it can easily become a very time consuming, and less effective process for smaller agencies when generating revenue from placements without any sort of automation. Adding to their client list, making placements and everything in between is way more critical for them in order to sustain their business and stay in the game.

Consider Maria's boutique tech recruitment firm in Austin. Three team members, with zero brand recognition. They’re competing against:

• Tech giants with massive hiring budgets
• Global recruitment networks that dominate the market
• Way too many LinkedIn recruiters

Her challenges in hiring?

• Mass volumes, but limited reach
• Minimal recruiting technology
• Manual processes that waste time and slow results

On the other hand, larger agencies deal with an entirely different kind of pressure.

The amount of applications they receive alone creates delays. On top of that, they’re competing with other big players, startups, and even remote-first companies for the same pool of skilled folk. It’s very common for larger organizations to face challenges in maintaining consistent hiring practices throughout different departments.

Take Global Talent Solutions. 500 employees, and a good global presence. Their problems look a lot different:

• They get 10,000+ applications per quarter
• Inconsistent evaluation frameworks across hiring teams
• Teams working in silos, leading to poor communication
• Massive overhead in human screening

No organization is immune to the challenges of hiring the best talent.

‍

Why Agencies of All Sizes Are Turning to an AI Recruiter to Solve Their Recruitment Challenges

Making Hiring More Manageable for Small Agencies

Sometimes, these agency owners want to just be able to set it and forget it—to prioritize higher value tasks that can’t afford to get delayed any further. Smarter tools do that through processes like automated interviews, giving candidates equal opportunities to shine, and recruiters that time back to take a deep breath and channel that effort where they might need it most.

Keeping Things Consistent for Larger Agencies

Of course, larger teams are also managing interviews across different clients, roles, and responsibilities within departments. With AI in hiring, teams get consistency in their processes even as the organization scales.

Turning Interviews Into Insights

Even if you’re working with five candidates or hundreds, systems like these make it easier to spot who is actually qualified for a role. They help you grasp the most important details, compare candidates in your talent pool effectively—for you to move quickly on the best choices for your open roles.

‍

What AI Voice Interviews Bring to Recruiting Agencies of All Sizes

AI voice interviews have all the benefits of virtual interviews, but they take it just a step further. You can get:

• Instant, detailed candidate insights after every interview
• A process that cuts time to hire from a few weeks to only a couple days
• A fair, consistent and objective approach to assessing candidates, every single time

‍

Ready to see how an AI employee can transform your agency’s hiring process?

Whether you’re hiring for one client or sixty,

HeyMilo’s AI-powered virtual interview platform built for staffing agencies lets you:

• add more jobs onto your work list
• stay ahead of the competition
• reduce time to hire
• find the best candidates faster
• and increase revenue with more placements.

Adaptive AI tools for recruiting like HeyMilo are built to make recruitment smarter and more efficient for agencies of all sizes.